E-MAIL Sending and Retrieving | CCS 9 Q3 WK 7

Email, or Electronic mail, is one of the modern ways of communicating with other people regardless of distance or location through the use of email service and an internet connection to send and receive electronic messages. This topic will teach you how to navigate the email service application on the internet, create an account, and experience sending and receiving messages.

Electronic mail or Email is like an ordinary letter, only it is composed electronically and delivered to the recipient via the internet. It enables you to send and receive messages from all over the world without going to the post office. All you need is an internet connection and a browser where you can access the email service that you prefer. You can compose a short or lengthy message and can attach pictures, videos, and other documents.

Every email address is unique, composed of three parts:

ana.cruz@gmail.com

• The user’s name - ana.cruz

• The @ sign

• The user’s domain name – gmail.com

Source: https://slideplayer.com/slide/4608846/

There are two different ways to send and receive email via the internet:

Source: https://edifyclue.in/pop3-post-office-protocol/

POP – (Post Office Protocol) a traditional way of sending and receiving email, which requires the use of dedicated email application programs and email servers in sending and receiving email on the ISP level.

IMAP – (Internet Message Access Protocol) it works like the POP email through the ISP but offers the option of synchronizing messages between different devices.

Source: https://cybersecurityglossary.com/imap/

You have to use a special program to use the POP/IMAP email like Microsoft Outlook. It must be configured to send email to your ISP’s outgoing mail server and receive email in the ISP’s incoming mail server.

Aside from the POP/IMAP email provided by the ISP, there are web email services such as Gmail and Yahoo mail. You can access these email services on any device, anywhere, anytime using any web browser. There is no need to configure like in POP/IMAP; you just need to log in to your username and password in the email service on the browser, and you can send and receive messages right away.

Let us take a closer look at the Web-Based Email service, particularly Google’s Gmail, which is commonly used in the Philippines.

Gmail is the biggest email service today. The user must sign up first to create a Google account before it can be used. It can be accessed through mail.google.com.

Source: https://blog.google/products/gmail/gmail-design-update/

The Gmail interface is composed of two panes, the left pane where the inbox, sent, draft, trash, and other folders are displayed, and the right pane where all messages are displayed, which has three tabs such as primary emails, social media emails, and promotions.

To have a Gmail address, the user must create a Gmail account by watching the video link on creating a Gmail account using the URL: https://www.youtube.com/watch?v=TNt5C93jBnM.

Source: Source: https://blog.google/products/gmail/gmail-design-update/

The user should use the compose window to send an email. After signing in using your Gmail username and password, you must click Compose to create the message you would like to send.

• Click compose on the left pane
• The compose window will appear on the lower right of the page.
• In the To field, add one or more recipients by typing the email address or selecting from the contacts that will be displayed.
• Type a subject in the Subject field.
• Type the content or message in the body field.
• Click send once you are done.

Source: https://www.howtogeek.com/788714/how-to-cc-or-bcc-in-gmail/

Header Fields

• To: recipient’s email address
• 
  
• From: sender’s email address 
• Subject: What the email is all about, the message subject. 
• CC: Message Carbon copy to email address 
• BCC: Message Blind Carbon copy to email address 
• Body: Content of the message or email.

Adding Attachments

After composing the message, files can be attached together with the message you want to send by clicking the "attach file" button below the compose window.


The upload dialog box will appear, and you can choose the file you want to attach, then click "open".


The attachment will be uploaded.

Click "send" when you are done.

Receiving/Reading and Replying to Emails

To check if you have received an email, log in to your Gmail address at www.gmail.com.

On the left pane, click "inbox" to see all the messages you have received, and on the right pane.

Unread messages are bold in letters, and if you want to read a message, click the unread message to open its content.

After reading the message, you can reply to the sender by clicking the "reply" icon.

The reply window will appear, and you can compose your message to the sender. When you finish, click "send".